Join Our Team

Operations Coordinator

Part-time Contract $2,400

The role of the Operations Coordinator is to orchestrate set-up and tear down for the Eden Mills Writers’ Festival.

Estimated Timing:

10 hours in July
40 hours in August
50 hours in September (must be available full-time Thursday, September 5th through to Monday, September 9th, with overtime hours on Festival Sunday)

Responsibilities:

Participate in the recruitment of Operations volunteers for festival weekend (September 6-8th)
Liaise with festival suppliers (tenting, golf carts, toilets, etc.) to confirm arrangements (equipment ordered, delivery and pick-up times, etc.)
Update Operations maps and work plans for use on festival weekend
Arrange for inventory of deliveries, as required
Arrange for storage of items, as required

Liaise with “site” property owners to ensure site yards are tidy, grass is cut and cleared, seating areas can be accessed from the roadway, and that the accessible seating area has a clean line of sight to the “stage”. Coordinate any assistance site owners request
Inspect properties within the road closure and along the festival route, especially those adjacent to festival sites or used for various festival activities, to ensure they will be ready for festival weekend
Arrange for grass along the festival route to be cut
Charge walkie-talkies, purchase additional radios as needed
Prepare required materials for Operations headquarters (a tent)
Accompany the AV team during their walkthrough to ensure access to power-supply
Ensure all required equipment is in working order. Wash tents, chairs, and signage as needed
Be available for all deliveries on festival weekend and direct delivery to their proper locations
Oversee Operations volunteers the day previous to the festival, the day of the festival, and the day following the festival
On the day of the festival, oversee Operations headquarters and the Food Court and troubleshoot any issues that arise

Requirements:

This position requires outdoor work and physical labour. Must be able to set-up tents (up to 10’x 20’), move tables and chairs, etc.
Must have experience supervising and delegating to a team
Must have access to a vehicle

Please send an email with a cover letter explaining your interest in the position and your resume to Alexandra Moorshead at [email protected] no later than July 14, 2024. We will be reviewing applications as they are received so we encourage you to apply early.

EMWF is committed to diversity, equity, inclusivity and accessibility. We welcome those who would support and contribute to the further diversification of staff including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

Volunteer Coordinator

Part-time Contract $1,600

The role of the Volunteer Coordinator is to recruit, train, and manage approximately 120 volunteers in various roles for the Eden Mills Writers’ Festival.

Estimated Timing:

10 hours in July
30 hours in August
40 hours in September (must be available full-time on EMWF Festival Weekend – Friday, September 6th through to Sunday, September 8th, with overtime hours on Festival Sunday)

Responsibilities:

Support the recruitment of volunteers for festival weekend (September 8-10th)
Coordinate the scheduling of and participate in volunteer village tours and training sessions (online and in-person)
Coordinate the scheduling of all volunteers
Communicate with volunteers to confirm roles, share instructions, provide training materials, answer questions, etc.
Attend the festival in-person: Be available to volunteers by phone and email for last-minute cancellations, troubleshoot day-of absences, assign floaters
Set-up and manage volunteer registration tent: welcome volunteers, provide them with their wristband and lunch voucher, direct them to their team lead, distribute volunteer pinnies, walkie-talkies, and food vouchers, collect outstanding volunteer waivers, sign volunteer hours forms (as needed), etc.
Oversee and support volunteer team leads
Liaise with parking and security teams
Check-in with gate volunteers on a regular schedule
Be available to problem-solve and address any issues that arise

Requirements:

Experience supervising and delegating to a team. Previous experience working as a Volunteer Coordinator would be a strong asset
Experience working in a fast-paced, demanding environment
Positive attitude

Do you have other skills to share? If you are interested in contributing to EMWF, please contact Alexandra Moorshead, Festival Executive Director at [email protected]